Conduct the meeting in an orderly fashion so that no time is wasted. Create an agenda for the conference call and send it out to all participants. Make notes during the call and assign one person to record the minutes of the conference call. During the call ensure that all other devices like music systems or televisions are switched off. On your part you can ensure that you are using a phone with no static. And calls can accommodate as many as 200 participants. And an account can be activated within the hour of subscribing. These days, conference calls have become affordable as there is fierce competition in the market. Before you sign up check up on reliability of service and whether the conference call service provider uses digital lines. Most conference call providers bill by the minute and have a 30 day billing cycle.ġ0. Always arrange for the conference call to be recorded.ĩ. If you need to share data or illustrations then you would need to make arrangements for a web conference.Ĩ. And if the host terminates the call the conference call will end unless arrangements are made to continue the call.ħ. The host or person who has paid the subscription will control the conference. All participants will be able to ask questions, provide answers and communicate with one another just as they would in a face to face meeting.Ħ. Once they have done that the conference call can proceed. On the date of the conference call meeting all the participants must dial the toll free number and enter the pin. Send all the participants the toll free number and pin number well in advance.ĥ. Contact a conference call service provider and pay the subscription.ģ. Be sure to inform all persons concerned.Ģ. The 10 essential steps of organizing a conference callsġ. This must be sent to all the people who will participate in the conference call. Once you subscribe you will be given a toll free pin number. There are what are known as conference call providers who offer conference calling services and charge their clients on a per hour or per minute basis. There are today many kinds of conference calls:Ī conference call saves money as well as time and enables people to take decisions on the spot. More that two people can talk to one another at the same time. Conferencing calls are a boon to businesses and families.
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